If you want to archive only manually, you must turn off AutoArchive. This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only. Select the Include items with “Do not AutoArchive” checked check box to include any items that might be individually marked to be excluded from automatic archiving. The destination file location appears in the Archive file box. Browse to find the file that you want, or enter the file name, then click OK.
If you do not want to use the default file or location, under Archive file, click Browse to specify a new file or location. Login to the Office 365 an administrator & select Exchange which is at lower left corner of the window to login into.
#OUTLOOK 2016 ARCHIVE NOW MANUAL#
Any subfolder of the folder you select is included in this manual archive. To manually archive Outlook items, do the following:Ĭlick the Archive this folder and all subfolders option, and then click the folder that you want to archive. Make sure you have configured the settings properly, mainly the frequency of auto archiving. Outlook 2010 / 2013 / 2016 / 2019 / Microsoft 365: File > Options > Advance > AutoArchive Settings. Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive Outlook Data File (.pst) is used. To check Outlook Archive settings, go to the following locations: Outlook 2007: Tools > Options > Other > AutoArchive. You can also manually back up and archive items, in addition to AutoArchive or as a replacement. To learn more about AutoArchive, see Use AutoArchive to back up or delete items.
#OUTLOOK 2016 ARCHIVE NOW UPGRADE#
Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support.īy default, older Outlook items archived automatically on a regular interval. Important: Office 2010 is no longer supported. Uncheck the Run AutoArchive every n days box. Under AutoArchive, click AutoArchive Settings. To archive only when you want, turn off AutoArchive. This option doesn't remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder.Ĭheck the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving.
pst files if you want to archive some folders using different settings. Note: You do not have to exit Outlook after you compact an Outlook Data File (.pst) file. On the Data Files tab, click the data file that you want to compact, and then click Settings. Under Archive items older than, enter a date. Click Account Settings, and then click Account Settings. Check with your system administrator for more information.Ĭlick the Archive this folder and all subfolders option, and choose the folder you want to archive. It's also possible that your organization has a mail retention policy that overrides AutoArchive. Tip: Archive and AutoArchive might not be available if your mail profile connects to an Exchange Server.
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